THE REGIONAL MUNICIPALITY OF YORK
____________________
REPORT NO. 2
OF THE REGIONAL
FINANCE AND ADMINISTRATION COMMITTEE
MEETING HELD ON FEBRUARY 5, 2004
____________________
For Consideration by
the Council of The Regional Municipality of York
on February 19, 2004
Chair: Mayor D. Cousens
Members: Mayor M. Black
Mayor M. Di Biase
Mayor T. Taylor
Mayor J. Young
Regional Chair B. Fisch
Also Present: Mayor R. Grossi, Regional Councillor D. Barrow, Regional Councillor J. Jones, Regional Councillor F. Scarpitti, Regional Councillor T. Van Bynen, Regional Councillor D. Wheeler,
Staff Present: L. Bigioni, P. Casey, S. Cartwright, B. Crowe, J. Davidson, P. Duggan, M. Garrett, E. Hankins, J. Hulton, H. Jaczek, D. Kelly, K. Schipper, J. Simmons, R. Smye, K. Strueby, B. Tuckey, T. Webster
The Finance and Administration Committee began its meeting at 9:00 a.m. on February 5, 2004.
________________________________________________________________________
[The following links open .pdf files of the clauses and attachments]
1 TELECOMMUNICATIONS AND NETWORK STRATEGY AND IMPLEMENTATION PLAN - PHASE II
2 ORGANIZATION AND PROCESS REVIEW FOR INFORMATION TECHNOLOGY SERVICES - PHASE II
3 REINSTATEMENT OF PROPERTY TAX RELIEF PROGRAM FOR SENIORS AGED 65 OR OLDER
4 DEBENTURE APPROVAL - TOWN OF GEORGINA, TILE DRAINAGE ACT LOAN PROGRAM
5 2003 ANNUAL INVESTMENT REPORT
[see also Attachment 1: General Funds Investments]
[see also Attachment 2: Government of Canada Treasury Bill Rates]
[see also Attachment 3: 2003 Investment Transactions re: Region of York Securities]
[see also Attachment 4: Investments Held by Institution]
[see also Attachment 5: Maturity Distribution of General Fund Investments]
6 APPOINTMENT OF MEMBER TO THE SINKING FUND COMMITTEE
7 ENERGY & ENVIRONMENTAL MANAGEMENT SYSTEM (EEMS) SOFTWARE LICENSE AGREEMENT
8 UPDATE - COMMITTEE PROCEEDINGS
The Finance and Administration Committee advises Council of the following matters having been considered by the Finance and Administration Committee with the following action:
PRESENTATIONS
1. Lake Simcoe Region Conservation Authority - 2004 Budget
Gayle Wood, Chief Administrative Officer presented the 2004 Budget of the LSRCA. Also in attendance were Sandra Hanson, Director of Corporate Services, Roy Bridge, Chair, and Mike Walters, Director of Environmental Services. A copy of the presentation materials is on file with the Regional Clerk.
Toronto and Region Conservation Authority - 2004 Budget
Brian Denney, Chief Administrative Officer, presented the 2004 Budget of the TRCA. Also in attendance were Jim Dillane, Director of Finance and Business Development, and Ralph Kofler, Co-ordinator of Budget & Financial Services. A copy of the presentation materials is on file with the Regional Clerk.
The Committee received the presentations from the officials of the Conservation Authorities and deferred further consideration of the respective Budgets until the March 4, 2004 meeting of the Committee to allow for further consultations with Regional staff.
2. York Regional Police - 2004 Budget
Chief of Police Armand La Barge, Deputy Chief Eric Joliffe, Deputy Chief Bruce Herridge and Mark Holland, Manager of Financial Services presented the 2004 Proposed Operating and Capital Budgets of the York Regional Police. A copy of the presentation materials is on file with the Regional Clerk.
The Committee received the presentation of the Chief of Police and requested that he and his officials attend a Special Meeting of the Finance and Administration Committee to be scheduled for February 12, 2004 at 12:30 p.m. with certain additional information as requested by members of the Committee.
3. 2004 Budget & Business Plan - Corporate Support Departments
Michael Garrett, Chief Administrative Officer, Sandra Cartwright, Commissioner of Finance and Treasurer, and Jim Davidson, Commissioner of Corporate Services presented the 2004 Budget and Business Plan of the support departments. A copy of materials used in the presentation is on file with the Regional Clerk.
The Committee directed that further consideration of the matter be deferred until a Special Meeting of the Committee to be held on February 12, 2004.
COMMUNICATIONS
[The following links open .pdf files of the Communications]
4. Brian W. Knott, City Solicitor/Clerk, City of Sarnia, January 8, 2004, forwarded a resolution adopted by Sarnia City Council at its meeting on December 15, 2003, regarding Municipal Property Assessment Corporation (MPAC).
The Committee received the communication, expressed support for the position taken by the City of Sarnia, referred the matter to staff for a report on the cost and services provided by MPAC, and directed that representatives from MPAC be invited to attend a meeting of the Committee.
5. Brian W. Knott, City Solicitor/Clerk, City of Sarnia, January 8, 2004, forwarded a resolution adopted by Sarnia City Council at its meeting on December 15, 2003, regarding Tax Assessment. Received.
OTHER BUSINESS
The Committee agreed that a Special Meeting be called for February 12, 2004 at 12:30 p.m. to continue further consideration of the York Regional Police 2004 Budget and the 2004 Budget and Business Plan of the Regional support departments.
The Finance and Administration Committee adjourned at 12:42 p.m.
Respectfully submitted,
February 5, 2004 D. Cousens
Newmarket, Ontario Chair
(Report No. 2 of the Finance and Administration Committee was adopted, as amended, by the Council of The Regional Municipality of York at its meeting on February 19, 2004.)