THE REGIONAL MUNICIPALITY OF YORK

REPORT NO. 6

OF THE REGIONAL

FINANCE AND ADMINISTRATION COMMITTEE

MEETING HELD ON JUNE 13, 2013

For Consideration by

The Council of The Regional Municipality of York

on June 27, 2013

Chair:               Mayor D. Barrow

Members:          Mayor T. Van Bynen, Vice Chair  

Mayor M. Bevilacqua

Mayor G. Dawe

Mayor R. Grossi

Mayor V. Hackson

Mayor S. Pellegrini

Regional Chair B. Fisch (ex officio)

Also Present:     Regional Councillor D. Schulte

Staff Present:    D. Basso, L. Bigioni, P. Casey, L. Cugalj, J. Davidson, S. Gal, E. Hankins,

B. Hughes, J. Hulton, D. Kelly, H. Konefat, Kostopoulos, K. Llewellyn-Thomas,

B. Macgregor, E. Mahoney, W. Marshall, R. Masad, P. May, K. Oliver,

K. Strueby, G. Szobel, M F. Turner

The Finance and Administration Committee began its meeting at 9:05 a.m. on June 13, 2013.

TABLE OF CONTENTS

[The following links open .pdf files of the Reports, including Attachments and Communications]

1  CONSULTANT SELECTION FOR ENVIRONMENTAL INVESTIGATION, VIVANEXT PROJECT ON YONGE STREET, HIGHWAY 7 TO MAJOR MACKENZIE DRIVE TOWN OF RICHMOND HILL

2  AMENDMENT TO MUNICIPAL ACCESS AGREEMENT ROGERS COMMUNICATIONS PARTNERSHIP FOR VIVANEXT PROJECTS

3  CONDITIONAL GRANTS EQUAL TO DEVELOPMENT CHARGES FOR AFFORDABLE HOUSING PROJECTS UNDER THE INVESTMENT IN AFFORDABLE HOUSING PROGRAM

4  2014 BUDGET DIRECTIONS REPORT

5  2012 DEVELOPMENT CHARGE RESERVE FUND STATEMENT

6  2012 DEVELOPMENT CHARGE BYLAW - DEVELOPMENT CHARGE PREPAYMENT AGREEMENTS REQUESTS FOR SPECIAL CONSIDERATION

7  2013 PROPERTY TAX CAPPING AUTHORIZATION REPORT

8  RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT

9  ADDITIONAL EXPENDITURES FOR UNDERGROUND CABLE LOCATION SERVICES

10  OUTSTANDING FINANCING LEASES FOR 2012

11  MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING 2012 MUNICIPAL PERFORMANCE MEASUREMENT PROGRAM

12 ACQUISITION OF LAND, REGIONAL ROAD 50 WIDENING, CITY OF VAUGHAN

13  ACQUISITION OF LAND, TORONTO-YORK SPADINA SUBWAY EXTENSION 407 STATION, PROJECT 90996, CITY OF VAUGHAN

14 APPLICATION FOR APPROVAL TO EXPROPRIATE, DAVIS DRIVE (D1) VIVANEXT PROJECT 90991, TOWN OF NEWMARKET

15  APPLICATION FOR APPROVAL TO EXPROPRIATE, HIGHWAY 7 EAST (H3) VIVANEXT PROJECT 90991, CITY OF MARKHAM AND TOWN OF RICHMOND HILL

16  COMPENSATION FOR EXPROPRIATION UPDATE, DAVIS DRIVE (D1) VIVANEXT PROJECT 90991, TOWN OF NEWMARKET

17  COMPENSATION FOR EXPROPRIATION UPDATE, HIGHWAY 7 EAST (H3) VIVANEXT PROJECT 90991, CITY OF MARKHAM AND TOWN OF RICHMOND HILL

18  COMPENSATION FOR EXPROPRIATION UPDATE, HIGHWAY 7 WEST (H2-VMC) VIVANEXT PROJECT 90991, CITY OF VAUGHAN

19  COMPENSATION FOR EXPROPRIATION, HIGHWAY 7 WEST (H2-VMC EXTENDED) VIVANEXT PROJECT 90991, CITY OF VAUGHAN

20  CORPORATE ENERGY REPORT

21  APPOINTMENT OF AN ALTERNATE REGIONAL FIRE COORDINATOR

22  2011 TO 2015 STRATEGIC PLAN YEAR 2 PROGRESS REPORT

23  UPDATE - COMMITTEE PROCEEDINGS

The Finance and Administration Committee advises Council of the following matters having been considered by the Finance and Administration Committee with the following action.

[The following link opens a .pdf file of the Presentation]

PRESENTATION

1. Daniel Kostopoulos, Director, Capital Planning and Delivery and Heather Konefat, Director, Community Planning, regarding Water and Wastewater Capacity Assignment to Support Approved Growth [2.6MB]. Received.

[The following links open .pdf files of the Communications]

COMMUNICATIONS

1. Bill Hughes, Commissioner of Finance, dated June 13, 2013, regarding the 2013 Provincial Budget. [3MB]  Received.

2. Patrick Casey, Director, Corporate Communication, dated June 13, 2013, regarding York Region receiving the IABC Ovation Award of Merit for Social Media. Received.

3. Jim Davidson, Commissioner of Corporate Services, dated June 12, 2013, regarding Cancellation of Award for Proposal P-12-06. Received.

24        PRIVATE SESSION

The Committee resolved into private session at 10:51 a.m. to consider the following:

1. Development Charge Bylaw � Development Charge Prepayment Agreements � Requests for Special Consideration � Solicitor-Client

2. Private Memorandum � Senior Counsel � Development Charge Bylaw � Solicitor-Client

The Committee resumed in public session at 11:55 a.m. and adopted the recommendations in Clause 6 and recommended receipt of the private memorandum from Senior Counsel.

The Committee also resolved into private session at 12:06 p.m. to consider the following:

3. Private Report of the Regional Solicitor - Rogers Communications Partnership, Settlement of Matter Before CRTC - Solicitor-client

4. Private Report of the Commissioner of Finance - Purchase of Additional Microsoft Licenses - Security of Property

5. Private Attachment to Clause 12 - Acquisition of Land, Regional Road 50 Widening, City of Vaughan - Land Acquisition

6. Private Attachment to Clause 13 - Acquisition of Land, Toronto-York Spadina Subway, Extension 407 Station, Project 90996, City of Vaughan - Land Acquisition

7. Private Attachment to Clause 16 - Compensation for Expropriation Update, Davis Drive (D1) vivaNext, Project 90991, Town of Newmarket - Land Acquisition

8. Private Attachment to Clause 17 - Compensation for Expropriation Update, Highway 7 East (H3) vivaNext, Project 90991, City of Markham and Town of Richmond Hill - Land Acquisition

9. Private Attachment to Clause 18 - Compensation for Expropriation Update - Highway 7 West (H2-VMC) vivaNext, Project 90991, City of Vaughan - Land Acquisition

The Committee resumed in public session at 12:09 p.m. and recommended that the recommendations in the private reports in Items 3 and 4 be adopted and the private attachments in Items 5, 6, 7, 8 and 9 be received.

The Finance and Administration Committee adjourned its meeting at 12:10 p.m.

Respectfully submitted,

June 13, 2013                                                                                      D. Barrow

Newmarket, Ontario                                                                                        Chair