FAC rpt 9 2005

The Finance and Administration Committee advises Council of the following matters having been considered by the Finance and Administration Committee with the following action:

PRESENTATIONS

2006 Capital and Operating Business Plans and Budgets

Michael Garrett, Chief Administrative Officer, introduced the following presentations relating to the 2006 Capital and Operating Business Plans and Budgets.

1. Police Services

Police Chief Armand P. La Barge and Mark Holland, Manager of Financial Services presented the 2006 Operating and Capital Budgets for York Regional Police. The Committee received the presentation and recommended that the budgets be referred to the December 1, 2005 Finance and Administration Committee meeting with the following recommendations:

1. The Police Chief confirm the actual amount of the SC-TOPP grant revenue from the Province that is scheduled to be announced in late November, 2005; and

2. The Commissioner of Finance report on the Police Services Board's request for a new reserve to capture year-end surpluses as contained in the letter (October 12, 2005) from Connie Phillipson, Executive Director of the Police Services Board (this letter was referred to the Committee by Council on October 27, 2005).

2. Conservation Authorities

Gayle Wood, Chief Administrative Officer of the Lake Simcoe Region Conservation Authority, and Brian Denney, Chief Administrative Officer of the Toronto and Region Conservation Authority, presented the 2006 Operating and Capital Budgets for the two Conservation Authorities. The Committee received the presentations and recommended that the budgets be referred to the December 1, 2005 Finance and Administration Committee meeting with the following recommendation:

1. The Commissioner of Finance report on the potential funding of the Toronto Region Conservation Authority's Living City Centre at the Kortright Centre in Vaughan.

(Mayor Taylor declared an interest in the following item due to the fact that his home is registered as a heritage building and receives a heritage tax rebate, and did not take part in the consideration or discussion or vote on the item insofar as it pertained to Heritage Building Tax Relief)

3. Non-Program Items

Tony Haddad, Director, Business Planning and Budgets, Finance Department presented the 2006 Non-Program Items Business Plan and Budget. The presentation was received and referred to the December 1, 2005 Finance and Administration Committee meeting with the following recommendations:

a) The 2006 Business Plan and Budget for Non-Program Items be recommended for adoption with the proposed reductions of low priority Growth and Enhancement items; and

b) The Commissioner of Finance submit a report to the December 1, 2005 Finance and Administration Committee meeting on:

1. GTA Pooling and GTA Pooling strategies

2. the Region's policy for the allocation of Supplemental Taxes

3. the application of gas tax revenues for items intended by the Federal and Provincial Governments

4. Fuel Contingency estimates, given the recent reduction in gas prices.

4. Court Services

Jim Davidson, Commissioner of Corporate Services, presented the 2006 Court Services Budget. The presentation was received and referred to the December 1, 2005 Finance and Administration Committee meeting with the following recommendation:

The 2006 Court Services Budget be recommended for adoption with the proposed reductions of low priority Growth and Enhancement items, subject to the following:

1. The Commissioner of Corporate Services report on the numbers of offences and people using the Courts system in different parts of the Region.

5. Corporate Services

Jim Davidson, Commissioner of Corporate Services, presented the 2006 Corporate Services Business Plan and Budget. The presentation was received and referred to the December 1, 2005 Finance and Administration Committee meeting with the following recommendation:

The 2006 Corporate Services Business Plan and Budget be recommended for adoption with the proposed reductions of low priority Growth and Enhancement items.

6. CAO, Chair's Office, Finance Department and Information Technology

Sandra Cartwright, Commissioner of Finance, presented the 2006 Business Plans and Budgets for the CAO, Chair's Office, Finance Department and the Information Technology Branch. The presentation was received and referred to the December 1, 2005 Finance and Administration Committee meeting with the following recommendation:

The 2006 CAO, Chair's Office, Finance Department and Information Technology Business Plans and Budgets be recommended for adoption with the proposed reductions of low priority Growth and Enhancement items.

COMMUNICATIONS

[The following links open .pdf files of the Communications]

1. Connie Phillipson, Executive Director, Police Services Board, October 12, 2005, forwarding the 2006 Capital Budget and Forecast to 2015 and 2006 Operating Budget reports which were received at the Police Services Board meeting of September 28, 2005 (referred to the Committee by Council at its meeting of October 27, 2005). Received and referred to the Commissioner of Finance for a report (see Police Services budget above).

2. J. D. Leach, City of Vaughan, October 21, 2005, forwarding a resolution adopted by the Council of the City of Vaughan at its meeting on October 17, 2005, regarding bringing a Regionally operated Provincial Offences Court to the Vaughan Civic Centre. Received.

OTHER BUSINESS

The Committee resolved into Private Session at 12:05 p.m. to discuss a solicitor-client matter and reconvened in Public Session at 12:16 p.m. with no report out.

The Finance and Administration Committee adjourned at 12:17 p.m.

Respectfully submitted,

November 3, 2005 Mayor T. Jones

Newmarket, Ontario Chair

(Report No. 9 of the Finance and Administration Committee was adopted, without amendment, by Regional Council at its meeting held on November 17, 2005.)

Denis Kelly

(905) 830-4444 x 1300